Incident Reporting Software

There are many different types of incidents, each of which may require that a formal incident report be submitted to the appropriate regulatory organization such as OSHA (Occupational Safety and Health Administration), EPA (Environmental Protection Agency) and HSE (Health & Safety Executive).

• Worker injury or illness incident: Unexpected workplace events that lead to serious injury or death (slips, trips and falls, vehicle accidents, electrocution, exhaustion, falling objects, etc.).
• Environmental incident: Unplanned discharge or release of an environmentally sensitive material that causes damage or potential damage to the environment, humans, or animals.
• Property damage incident: An incident where there is damage to company equipment or infrastructure.
• Vehicle incident: A specific type of property damage incident that involves a vehicle but may also include personal injury.
• Fire incident: An incident involving smoke, heat and flames that causes localized property damage (minor fire incident) or damage to multiple rooms, floors, or buildings (major fire Incident).

An incident report is a structured document that captures and records all the facts and figures related to a workplace incident, accident, near miss or hazard. Its purpose is to collect required information related to the incident, inform the appropriate internal stakeholders and regulatory entity, help discover the root cause of the incident and help with planning and executing corrective actions that prevent incident reoccurrence.

The Occupational Safety and Health (OSH) Act of 1970 mandates that companies with more than 10 employees and that operate in medium- to high-risk industries must prepare and maintain records of any work-related injuries and illnesses. Those records include:

• OSHA Form 300 (Log of Work-Related Injuries and Illnesses) records all reportable injuries and illnesses that occur in the workplace, as well as important information for each record such as where and when they occur, the name and job title of the employee and the nature of the incident.
• OSHA Form 301 (Injury and Illness Incident Report) is used to record information on how each injury or illness case occurred.
• OSHA Form 300A (Summary of Work-Related Injuries and Illnesses) must be completed annually, certified by a company executive as correct and complete and then posted where workers can see it for three months.

Employers must save the OSHA 300 (Log), the OSHA Form 300-A (Annual Summary) and the OSHA Form 301 (Incident Report) forms for a minimum of five years and make them available to workers upon request.

Incident Reporting Software makes it easy to capture, track, investigate and report on all workplace incidents, including injuries and illnesses, spills, property damage and vehicle incidents. Incident reporting and investigation is a critical function for any successful Environment and Health and Safety Program, and a centralized SaaS solution ensures incidents are quickly recorded, investigated, closed and ultimately prevented from reoccurring.

A mobile incident reporting application enables workers on scene to use a smartphone or tablet to record incident details at the scene, view incident histories and/or carry out corrective and preventative actions (CAPAs) associated with an ongoing investigation.

Incident Reporting Software saves time and money by eliminating input errors, duplicate entry, multiple spreadsheets and searching for critical data in many different IT systems. A centralized incident data repository makes it easy to analyze and report on workplace illness and injuries. It can automatically extract, format, and submit all incident data required to complete mandatory OSHA reporting. In addition, configurable dashboards and reporting deliver real-time insight into current and historical incident reports.