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Document Control Software
Intelex Document Control Software simplifies document management across your entire organization. By embracing digital knowledge management, you will save your business time and money, prevent errors, reduce risk and improve collaboration. Intelex Document Control can be used to support ISO 9001, ISO 45001 and many other standards.
- Centralize all documents into one simple application
- Find and distribute up-to-date documents more quickly
- Accelerate workflows, such as reviews and approvals
- Integrate enterprise-level security and privacy
Trusted by Leading Organizations Around the World
Maintain compliance, reduce errors and improve collaboration with Intelex Document Control Software
Document control software helps organizations to manage and control documents in a systematic and efficient manner. It ensures they maintain compliance with regulatory standards and industry best practices, reduces the risk of errors and inconsistencies, and improves collaboration and communication among teams working on documents.
Increase visibility into EHS documentation
Intelex Document Control Software provides a centralized repository for all documents related to compliance, permits, audits, training, and other critical processes. It makes it easy for users to access all the information they need from a single location.
Ensure security and privacy
Document control software can help organizations to protect their sensitive documents by providing access control and encryption features, ensuring that only authorized users can access the documents.
Easily navigate governmental regulations
Document control software allow organizations to maintain compliance with regulatory standards and industry best practices by providing version control, access control, and audit trail features.
Key Document Control Software Features
Streamline business workflows while simultaneously reducing safety risks,
simplifying compliance requirements and saving time and money.
Lifecycle Management
Keep on top of your records. Enable staff to view, modify, store, authorize, distribute and retire your organization’s valuable documents. Documents linked to the management system will be automatically updated to all users with access.
Revision History
Make sense of any changes to your business protocols by creating a revision history. Side-by-side comparison of old and new records facilitate understanding all changes. Each document includes metadata such as the changes that were applied and when the latest version was released.
Access Control
Reduce the risk of information exfiltration by controlling access to confidential resources both internally and externally. Identify appropriate document functions (such as create, view, modify, approve and delete) based on a user’s role and location. Access logs shows who downloaded a document when.
Collaboration
Consolidate communication through one primary platform and make certain that employees have access to the latest documentation, which prevents confusion and wasted time. Schedule periodic reminders for faster collaboration.
Compliance
Simplify compliance reporting and audits by ensuring that the correct documents are created, approved and stored. Effortlessly find this information with intelligent, global search capabilities during a compliance audit.
Prioritize Safety and Sustainability with EHS and ESG Solutions
By prioritizing safety in the workplace and actively working towards environmental responsibility, your organization can drive positive change, remain competitive and build a future-proof foundation for continued success.
Manage your environmental performance effectively with tools to track and analyze resource consumption, waste generation, carbon emissions and other environmental factors.
By prioritizing safety through proactive risk assessments and incident management, your organization can prevent accidents, reduce injuries and create a safer workplace for frontline workers.
Demonstrate your commitment to meeting legal requirements, mitigating risks and avoiding potential penalties by easily tracking and monitoring relevant laws, regulations and industry standards.
Document Control Software Frequently Asked Questions
Document control sets the information governance framework for how documents are approved, updated or amended, establishing that the organization is accessing accurate and reliable data and information. It is a critical aspect of risk management and supports standards like ISO 9001, ISO 14001, ISO 45001 and many others.
Document control software is a simple but powerful way to automate processes and workflows across the lifecycle of your company’s compliance efforts. Switching from a manual system to an automated process reduces human errors, saves countless hours of labor and allows your team to work more effectively on high-impact tasks.
Document management is the storing, locating, updating, tracking and sharing of documents. Both large and small businesses will use document management software, such as SharePoint or OpenText, to enhance productivity.
Document control shares all these features and functions, but also includes security, revision history and an approvals process. This makes it more appropriate for companies operating in regulated industries where compliance is mandatory or critical for success.
Document Control software saves time and money by automating key document management processes, preventing costly errors and centralizing access to vital documentation, such as forms, reports, schematics, plans, checklists and more.
- Centralize Documents: Organize documents within a single application with intelligent search capabilities that help you find the most recently updated data and information.
- Integrated Workflows: Allow collaborative edits of a single document with comments and side-by-side viewing. Once a document is approved, it is automatically updated to everyone with access.
- Enhanced Access Controls: Administrators can control the security of a document through each stage of its lifecycle. Security can also be modified depending on a user’s role and location.
- Maintain Compliance: Create a complete revision history so that all critical documents are ready for an audit at any time. Reduce the risk of penalties and easily adhere to compliance standards such as ISO 9001, ISO 14001, ISO 13485, and ISO 45001.
Regulated industries face unique challenges regarding risk management and compliance. They must manage high volumes of critical data, strict reporting requirements and frequently shifting compliance regulations. Document control not only helps these companies enhance productivity and prevent costly errors, but it is also an essential component of ISO 9001 and ISO 45001.
The most regulated industries are:
- Oil and gas extraction, processing, purifying and refining
- Power generation, transmission and distribution
- Motor vehicle manufacturing
- Pharmaceutical and medicine manufacturing
- Healthcare
Yes, document control is an important aspect of compliance for both EHS and Quality Management, particularly in highly regulated industries. A document control system organizes documents efficiently, automates approvals and reviews, streamlines workflows and ensures that key documents are secure. It is also a critical component of ISO 45001, ISO 14001, ISO 9001 and many other standards.
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Document Control Software Demo
Save your organization time and money with Intelex Document Control Software. By centralizing all your documents onto one platform, you can prevent errors, automatically update information, reduce risk and easily find documents using intelligent search capabilities.
Watch and learn how this application can:
- Centralize all documents into one easy-to-use platform
- Find and distribute up-to-date documents more quickly
- Standardize workflows, such as reviews and approvals
- Track progress with alerts and notifications
- Make sense of any document changes through revision history
- Integrate enterprise-level security and privacy
