Document Control Software
Intelex Document Control Software simplifies document management across your entire organization. It saves time and money by preventing errors, reducing risk and improving visibility while streamlining workflows and audits.
- Centralize and standardize critical documents
- Exceed regulatory compliance requirements
- Control access to sensitive files, forms and reports
- Automate key workflows to reduce costs and error rates
Document Control Software Saves Time and Money
Intelex Document Control software automates key document management processes,
prevents errors and centralizes access to important company documentation.
Key Document Control Software Features
Enable stronger security and more control over important
documents to reduce risk and simplify compliance.
Manages where a document is stored and how it may be used from creation to its retirement.
Document Control Software Makes EHSQ Easy
Document Control software is a critical part of EHSQ management.
Improve your EHS management programs using leading and lagging indicators.
Track quality KPIs, manage nonconformances and maintain compliance.
Keep everyone in the loop and share best practices for continuous improvement.
Document Control Software Frequently Asked Questions
Document control sets the framework for how documents are approved, updated or amended; how changes are tracked; how documents are published either internally or externally; and how documents are deprecated.
Document control software is used to centralize and streamline the processes and workflows for all types of documents across the entire lifecycle of your company’s compliance efforts. It automates the review, approval, distribution, retrieval and obsolescence processes of important documents while tracking all revisions to simplify compliance requirements and audits. The centralized, digital nature of document control software makes it ideal for disaster recovery and business continuity.
Document management shares many of the same features and functions as document control (storing, locating, updating, tracking and sharing documents), but in a broader, more general sense. Where document management solutions such as SharePoint or OpenText are productivity tools suitable for most businesses, document control systems are more rigorous and robust, making them more appropriate for companies operating in regulated industries where compliance is mandatory or critical for success.
Document Control software saves time and money by automating key document management processes, preventing errors and centralizing access to important company documentation such as forms, reports, schematics, plans, checklists and many others.
- Centralize Documents: Manage documents in a centralized system and implement consistent, company-wide document approval and workflow processes.
- Integrated Workflows: Integrated lifecycle management and robust template features manage change more effectively and slash the necessary administration effort by automating document reviews and approvals.
- Enhanced Access Controls: Use integrated access controls to share approved documents securely inside your organization or to external stakeholders, all while maintaining a full audit trail.
- Maintain Compliance: Maintain a complete revision history for all important documents to be "audit-ready". Reduce the risk of penalties and fines by easily adhering to important standards such as ISO 9001, ISO 14001, ISO 13485, and ISO 45001.
Every industry needs to manage their important documents, such as those used for incident reporting, behavior based safety observations, job safety analysis and permit to work documentation. However, regulated industries face unique challenges regarding risk management and compliance. They must manage high volumes of critical data, strict reporting requirements and frequently shifting compliance regulations.
The most regulated industries are:
- Oil and gas extraction, processing, purifying and refining
- Power generation, transmission and distribution
- Motor vehicle manufacturing
- Pharmaceutical and medicine manufacturing
Particularly in highly regulated industries, document control is an important aspect of compliance. A document control system strengthens the management of files and is essential for compliance with EHS regulations and quality management systems (QMS) such as ISO 9001. While organizations have flexibility in the way they choose to document their QMS, ISO 9001 defines how organizations develop the documentation needed to demonstrate planning, operation and control of processes, and the implementation and continual improvement of the QMS.
Expand your Document Control knowledge
with these featured resources
ISO 9001:2015 is one of the most important standards in quality management. Read this Insight Report to learn how Intelex can help you meet its requirements.
Documentation is an important component of ISO 9001:2015. Do you know what you need to do to meet the obligations of this important quality management standard? Read this Insight Report to learn more.
This product webinar and demo shows you what you need to do to implement a consistent, company-wide document approval workflow process.
Our Intelex system has become a one-stop-shop for necessary documentation and ensures that staff use the most up-to-date version of a document. We highly recommend Intelex software as an effective way to streamline business processes while saving on resources.
With web-based platform we were able to extend all our environmental information to all the plant sites with equal access to our policies, our training, documents and permits so we could make quicker and better decisions.Maria Frain
Through the last two years with Intelex, we’ve set up a document management system that supports Safe Quality Food (SQF) requirements. We’ve transitioned from a costly supplier management tool that lacks internal oversight to true internal Supplier Quality Management with audit functionality with Intelex, allowing us to focus time and effort to implement real corrective actions for some of our recurring problems.Tim DeWolfe
Associate Director, Quality Systems
Transform your organization's Environmental, Health & Safety and Quality management today.
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