Document Control Software

Document management shares many of the same features and functions as document control (storing, locating, updating, tracking and sharing documents), but in a broader, more general sense. Where document management solutions such as SharePoint or OpenText are productivity tools suitable for most businesses, document control systems are more rigorous and robust, making them more appropriate for companies operating in regulated industries where compliance is mandatory or critical for success.

Document control software centralizes and streamlines the processes and workflows for all types of documents across the entire lifecycle of your company’s compliance efforts. It automates the review, approval, distribution, retrieval, and obsolescence processes of important documents while tracking all revisions to simplify compliance requirements and audits. The centralized, digital nature of Document Control software makes it ideal for disaster recovery and business continuity.

Document Control software saves time and money by automating key document management processes, preventing errors and centralizing access to important company documentation such as forms, reports, schematics, plans, checklists and many others.

• Centralize Documents: Manage documents in a centralized system and implement consistent, company-wide document approval and workflow processes.
• Integrated Workflows: Integrated lifecycle management and robust template features manage change more effectively and slash the necessary administration effort by automating document reviews and approvals.
• Enhanced Access Controls: Use integrated access controls to share approved documents securely inside your organization or to external stakeholders, all while maintaining a full audit trail.
• Maintain Compliance: Maintain a complete revision history for all important documents to be "audit-ready". Reduce the risk of penalties and fines by easily adhering to important standards such as ISO 9001, ISO 14001, ISO 13485, and ISO 45001.