Document Control Software

Centralize Document Control

Manage documents in a centralized system and implement consistent, company-wide document workflow processes. Intelligent, global search capabilities help you locate the documents you need quickly and easily.

Integrated Workflows

Document lifecycle management and robust template features manage change more effectively and slash the administration effort by automating document reviews and approvals.

Enhance Access Protocols

Integrated access controls enables users to view, modify, authorize, distribute and retire your organization’s important documents while recording any access or change to maintain an audit trail.

Reduce Risk and Maintain Compliance

Maintain a complete revision history for all important documents to be "audit-ready." Reduce the risk of penalties and fines by easily adhering to important standards such as ISO 9001, ISO 14001, ISO 13485, and ISO 45001.

What is Document Control?

Document control is the practice or practices that organizations use to manage documents from their creation, through distribution, revision, approval and storage. It focuses on structured documents used in the design, development and manufacturing of products. Document control describes the workflows associated with these practices and identifies the roles and responsibilities of all key stakeholders.

Key features of document control include:

Lifecycle Management: Manage where a document is stored and how it may be used from creation to its retirement.
Revision History: Creates an audit trail by identifying who revised a document along with a data and time stamp.
Access Control: Identifies what document functions (create, view, modify, approve, delete) are allowed based on user’s role and location.
Collaboration: Centralized document control enables company-wide collaboration throughout the entire document lifecycle.
Compliance: Simplify compliance reporting and audits by ensuring that the correct documents are created, approved and stored.

What is the difference between Document Control and Document Management?

Document management shares many of the same features and functions as document control (storing, locating, updating, tracking and sharing documents), but in a broader, more general sense. Where document management solutions such as SharePoint or OpenText are productivity tools suitable for most businesses, document control systems are more rigorous and robust, making them more appropriate for companies operating in regulated industries where compliance is mandatory or critical for success.

What is Document Control Software?

Document control software centralizes and streamlines the processes and workflows for all types of documents across the entire lifecycle of your company’s compliance efforts. It automates the review, approval, distribution, retrieval, and obsolescence processes of important documents while tracking all revisions to simplify compliance requirements and audits. The centralized, digital nature of Document Control software makes it ideal for disaster recovery and business continuity.

What are the benefits of Document Control Software?

Document Control software saves time and money by automating key document management processes, preventing errors and centralizing access to important company documentation such as forms, reports, schematics, plans, checklists and many others.

Centralize Documents: Manage documents in a centralized system and implement consistent, company-wide document approval and workflow processes.
Integrated Workflows: Integrated lifecycle management and robust template features manage change more effectively and slash the necessary administration effort by automating document reviews and approvals.
Enhanced Access Controls: Use integrated access controls to share approved documents securely inside your organization or to external stakeholders, all while maintaining a full audit trail.
Maintain Compliance: Maintain a complete revision history for all important documents to be "audit-ready". Reduce the risk of penalties and fines by easily adhering to important standards such as ISO 9001, ISO 14001, ISO 13485, and ISO 45001.

Find documents faster

Seemless integration

Document-level security

Audit-ready reporting

Mitigate Risk & Manage EHS Processes

Monitor and Manage

Communicate and Educate

Our Intelex system has become a one-stop-shop for necessary documentation and ensures that staff use the most up-to-date version of a document. We highly recommend Intelex software as an effective way to streamline business processes while saving on resources.
With web-based platform we were able to extend all our environmental information to all the plant sites with equal access to our policies, our training, documents and permits so we could make quicker and better decisions.

Maria Frain
Through the last two years with Intelex, we’ve set up a document management system that supports Safe Quality Food (SQF) requirements. We’ve transitioned from a costly supplier management tool that lacks internal oversight to true internal Supplier Quality Management with audit functionality with Intelex, allowing us to focus time and effort to implement real corrective actions for some of our recurring problems.

Tim DeWolfe
Associate Director, Quality Systems

Document Control Software