Intelex Document Control Software
Industry trusted since 1992, Intelex’s web-based software is a powerful, cost-effective and configurable out-of-the-box management solution. It streamlines critical processes improving business performance and driving continual improvement.
Let Intelex’s Document Control Software help you stop spending time and resources trading document revisions by email, searching through network drives for lost files and risking the use or distribution of unapproved or out-of-date materials. Store all of your business documents in a centralized, web-based portal, accessible to all employees and business associates throughout your organization.
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Features
- Upload, Search & Access Documents Online
Upload an unlimited amount of documents to a central online repository where they are easily searched and accessed by employees across your organization.
- Track Document Activities
Track who is doing what, when, where and how. Track the number of individuals reading documents, related user information, date, time and document status.
- Track Document Revisions
Complete version control. Track all review and revision histories, approval histories, distribution histories and change requests associated with documents.
- Archive Historical Files
Automatically archive old versions of documents and maintain a secure historical record of all document related data for legal and knowledge preservation purposes as well as internal and external audits.
- Document Security Control
User access to documents can be controlled through security settings to ensure individuals, groups, departments and locations have appropriate access to proprietary documentation.
- Automatic, Escalating Email Notifications
Ensure tasks are completed on time with automated, escalating email notifications, triggered when an action needs to be taken in relation to a document.
Benefits
- Fast and Easy Implementation
Get set up and rolling in one day with your designated Intelex client service representative. Familiar web-based functionality allows users to integrate into daily activities quickly and easily.
- Centralize Documents & Increase Efficiency
Store all of your organizatiuons documents in one secure location where they are easily retrived and implement a consistent, corporate-wide document workflow process where nothing falls through the cracks.
- Cut Review and Approval Time in Half
Automate document review and approval process with revision task email notifications that drive completion reducing the time-intensive process of tracking down revisions and approvals.
- Ensure Accurate, Up-To-Date Documents
Ensure the most recent, up-to-date, controlled and approved versions of documents are being used across your organization.
- Exceed Compliance Requirements
Avoid fines and other penalties by exceeding document control requirements for ISO 9001:2000, ISO 14001, ISO 15489 and OHSAS 18001.
Intelex’s document control software has allowed the City of Tempe to achieve a higher level of compliance confidence than previously thought possible. Tempe’s vision of consolidating all task-tracking and record-keeping activities necessary to maintain compliance into one desktop application has become a reality.
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David McNeal
Regulatory Compliance Manager
City of Tempe |
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