The following applications combined make up Intelex's out-of-the-box ISO 14001 Environmental Management System. Alternatively, each application can be purchased and implemented as a standalone solution to address a specific area of ISO compliance.

4.2 Environmental Policy
INTELEX SOLUTION
Environmental Policy Management Application
This application is specifically designed to streamline the control, tracking, and communication of an enterprise’s environmental policies. Completely web-based, it tracks all activities supporting an organization’s environmental policy as well as provides a central location where all employees can access it. Automatic email notifications sent to required reviewers of the policy ensure conformance is maintained.

4.3.1 Environmental Aspects Impacts and Mitigations
INTELEX SOLUTION
Environmental Aspects & Impacts Management Application
This application enables organizations to identify, asses, rank, and track significant environmental aspects and impacts while providing a quantifiable significance scoring to be calculated for each aspect/impact combination. The application systematically walks users through the identification of environmental aspects and enables users to easily manage their listings of significant environmental aspects and impacts.

Significant aspects are easily identified by score and are viewable online and through Intelex reporting tools. Navigating through inventories of aspects and impacts is easy and can be done by searching by keyword as well as sorting by any data field.

4.3.2 Legal and Other Requirements
INTELEX SOLUTION
Legal and Other Requirements Management Application
This application enables organizations to track critical dates and activities to ensure compliance with permitting requirements and regulatory commitments. It manages the review, update, and implementation of legislative requirements from Federal, State, Local, and other regulatory agencies; tracks the effective date, renewal date, and expiration date of all permits along with related measurement; and other tasks. It also manages the review, update, and implementation of non-regulatory requirements such as corporate mandates or stakeholder interests.

4.3.3 Objectives and Targets
INTELEX SOLUTION
Objectives and Targets Management Application
This application enables organizations, in conjunction with the Environmental Aspects & Impacts Management Application, to identify and set objectives and targets, while tracking the success of their results. It easily identifies and manages progress towards environmental objectives and targets that have been put in place to reduce or control significant environmental aspects.

• Capture environmental objectives and targets data in a centralized system
• Track Environmental Management Program activity descriptions, costs, person responsible, and targeted completion date
• Establish a consistent approach for managing workflow processes
• Ensure nothing falls through the cracks with web-based data collection screens and automatic email notifications
• Generate "Boardroom-Quality" reports summarizing objectives and targets history and status

4.4.1 Structure and Responsibility

INTELEX SOLUTION
Intelex Platform
The Intelex Platform enables organizations to clearly define the roles and responsibilities of each of their employees within their Environmental Management System. Coordinator roles can be assigned to employees responsible for managing and maintaining specific areas of the EMS. Once assigned a coordinator role, all information, metrics and communications from that area will be routed through that employee ensuring they always have the most up-to-date information. Coordinator roles can be assigned at one location or a location structure can be set up and roles can be assigned to those responsible for specific areas across multiple locations.

Coordinator Roles Include: EMS Coordinator, ISO Management Rep, Audit Coordinator, Communication Coordinator, Document Coordinator, Environmental Incident Coordinator, Non-Conformance Coordinator, and Training Coordinator

4.4.3 Communications
INTELEX SOLUTION
Intelex Platform
Intelex’s web-based platform supports and facilitates a high-level of communication and information exchange that addresses all aspects of ISO 14001 communication requirements. Being a web-based platform, all components of the EMS are available to users 24-7 and can be easily accessed from any computer with an internet connection. A built in messaging centre allows users to communicate back and forth effortlessly and provides the functionality to send automated, escalating email notifications to individual users, departments or work groups regarding upcoming or overdue tasks ensuring important information is communicated and documented instantly, and nothing falls through the cracks. Compatibility with any email system ensures a smooth integration with any organization’s processes.

4.4.4 | 4.4.5 EMS Documentation | Document and Data Control
INTELEX SOLUTION
Document Control Application
Intelex’s Document Control application meets and exceeds ISO document and data control requirements streamlining the control, routing, and revision processes for all document and record types and formats. Users can easily create, number, approve, store, and update documents, records, lists and inventories. Complete revision control allows approved users to access, review, revise and approve documents ensuring all employees and stakeholders are working from the most up-to-date revised document versions. Seamlessly integrating with all Intelex applications, the Document Control application is a critical element of any ISO-compliant EMS.

4.4.6 Operational Control
INTELEX SOLUTION
Operational Control Application
This application ensures appropriate plans and controls are established to maintain an organization's Environmental Management System. Once a person responsible is identified, the application tracks their required procedures, frequencies and next dates. The application also tracks and reports operational equipment maintenance activities, sends automatic email notifications for upcoming tasks and schedules and assigns follow up actions.

4.4.7 Emergency Preparedness & Response
INTELEX SOLUTION
Emergency Preparedness & Response Application
This application enables the scheduling, notification and archiving of emergency response tests and situations. It tracks emergency response tests on a frequency or next-date basis with automatic email notifications for upcoming tests and integrates seamlessly with Intelex’s Accident/Incident Reporting application and Non-Conformances & Corrective/Preventive Actions application.

4.5.1 Monitoring & Measurement
INTELEX SOLUTION
Monitoring & Measurement Application
Emergency This application enables the recording, tracking and reporting of all monitoring and measurement activities within an organization’s EMS. In one centralized location, you can track instrument calibrations, equipment maintenance data and requirements, equipment inspection data, and person responsible with required procedures, frequencies and due dates. Easily create and manage inventories of maintenance, measurement and monitoring data by workgroup, division, department or organization-wide.

4.5.2 Non-Conformance, Corrective and Preventive Action
INTELEX SOLUTION
Non-Conformances, Corrective and Preventative Actions Application
This application effectively manages all discovered non-conformances and supports and facilitates preventive planning. It maintains accurate non-conformance records by reporting identified issues and tracking the review, monitoring, reporting and follow-up of non-conformances. Built-in links to other applications such as Audits Management and Document Control allow for a system-wide non-conformance process. Users can easily create reports on the fly, filter data based on numerous variables, and utilize the customizable dashboard functionality to display and monitor critical information in real-time.

4.5.3 Records & Records Management
INTELEX SOLUTION
Records Management Application
This application was specifically designed to streamline the tracking, archiving and referencing of environmental records. It tracks the location, person responsible, and review cycle for critical records. The web-based platform and security control functionality facilitates controlled access by approved users 24-7 from any computer with an internet connection. Users can access records in seconds using an integrated full-text search. This application allows organizations to implement a consistent, corporate-wide records management workflow process that meets and exceeds ISO requirements.

4.5.4 EMS Audit
INTELEX SOLUTION
Audits Management Application
This application handles all aspects of internal and external audit programs, from planning audits, to the follow-up of corrective actions against deficiencies found. The application enables the tracking of scheduled or random audits and inspections for a single location or up to the regional or corporate level utilizing activity-based tracking and performance summaries to ensure your organization’s compliance procedures are always in conformance.

• Maintain daily operational data in a centralized system and be prepared for audits all year round
• Establish a consistent corporate-wide audit workflow process
• Roll-up audit-related data in real-time to multiple management levels
• Examine historical data and use trending and analysis tools to predict and improve future organizational performance
• Utilize automated data-entry screens to ensure nothing falls through the cracks

4.6 Management Review
INTELEX SOLUTION
Management Review Application
This application tracks management meetings, follow-up actions from meetings and archived information about each meeting. It allows unlimited document attachments for agenda, minutes, PPTs and other information critical to documenting and reviewing the suitability, adequacy and effectiveness of an organization’s Environmental Management System.

All Intelex software applications run on the Intelex Platform which provides a complete set of tools and functionalities designed to help you effectively manage your data and drive continual improvement. These tools and functionalities include:

• Dashboards and Scorecards
  • Use preformatted and custom charts, graphs and scorecards on personalized dashboards for at-a-glance insights on all aspects of business performance.
  • Set up dashboards for individual users, groups, and roles to ensure individual users see the KPIs most relevant to their job function.
  • Include navigation to important reports, forms, and tasks directly from each dashboard.
• Task Management and Notifications
  • View activities sorted by target date, person responsible, department or location.
  • Automate the process of alerting employees of overdue tasks with notifications that ascend the chain of command if requirements are not fulfilled.
  • Use preformatted or custom templates (plain text or HTML) to notify users across multiple delivery channels (e.g. email, SMS text, social media, etc.)
  • Notifications can be scheduled in advance or triggered by overdue activities.
• Configurable Forms and Workflow
  • Use configurable web forms, workflows, email notifications and reporting capabilities to capture critical data and replace paper-based or spreadsheet-based processes.
  • Continuously modify created applications according to evolving business needs by allowing users to configure and improve forms and workflow.
• Ad-Hoc Reporting
  • Gain insights into any aspect of corporate performance by generating instant, boardroom-quality reports with the click of a button.
  • Use an array of preformatted reports or generate unlimited configurable reports to address company-specific needs.
  • Generate reports demonstrating regulatory compliance as well as conformance to standards related to environment, safety, quality, corporate social responsibility and more.
• Multi-Site, Location and Group Management
  • Filter data according to locations and regions, or across the entire organization.
  • Restrict user access to data by location or region, or companywide, based on their role within the corporate hierarchy.
  • Roll up data to different management locations.
• Security
  • User Security: Specify access level by individual users and working groups. Control access to files, documents, records and more.
  • Network Security: Intelex offers a fully secure solution hosted through Rackspace Managed Hosting, an industry leader in security and reliability. Rackspace regularly completes audits to comply with SAS 70 Type II/SSAE 16 certification.
• Mobility
  • Securely access our entire web-based system from anywhere in the world across Internet-compatible mobile devices (e.g. iPad, iPhone, Android, etc.), and with any widely used browser (e.g. Chrome, Firefox, Internet Explorer, etc.) on Windows, Mac OS X and other operating systems.
• Cultures
  • Access system content in any language, with associated regional formatting conventions (e.g. date, time, currency, units of measure etc.) automatically. Multiple users can access the same data in different languages at different locations simultaneously.
• Custom Toolbars & Home Pages
  • Create toolbars unique to each user and workgroup for smooth navigation between system components. Quickly navigate to relevant applications through user-specific, configurable homepages.
• Calculations
  • Boost the power of your system with a calculations engine that uses common formula-building conventions to enhance and create applications tailored to your unique needs.
• Custom Datasets
  • Generate unique collections of data according to your needs for roll-up into charts, graphs, scorecards and reports.
• Message Center/Record Collaboration
  • Allow users to collaborate on projects and documents and engage in discussions remotely.
• System Integration
  • Seamlessly import all legacy system data and use our open API to easily integrate Intelex with existing ERP and other management systems (e.g. SAP, PeopleSoft).
• Intelex-Exchange
  • Our online community portal connects clients and provides real-time tech support and a vast library of documentation, support materials and learning tools.