• Upload, Search & Access Documents Online
  Upload an unlimited amount of documents to a central online repository where they are easily searched and accessed by employees across your organization.
• Track Document Activities
  Track who is doing what, when, where and how. Track the number of individuals reading documents, related user information, date, time and document status.
• Track Document Revisions
  Complete version control. Track all review and revision histories, approval histories, distribution histories and change requests associated with documents.
• Archive Historical Files
  Automatically archive old versions of documents and maintain a secure historical record of all document related data for legal and knowledge preservation purposes as well as internal and external audits.
• Document Security Control
  User access to documents can be controlled through security settings to ensure individuals, groups, departments and locations have appropriate access to proprietary documentation.
• Automatic, Escalating Email Notifications
  Ensure tasks are completed on time with automated, escalating email notifications, triggered when an action needs to be taken in relation to a document.
  

• Fast and Easy Implementation
  Get set up and rolling in one day with your designated Intelex client service representative. Familiar web-based functionality allows users to integrate into daily activities quickly and easily.
• Centralize Documents & Increase Efficiency
  Store all of your organizatiuons documents in one secure location where they are easily retrived and implement a consistent, corporate-wide document workflow process where nothing falls through the cracks.
• Cut Review and Approval Time in Half
  Automate document review and approval process with revision task email notifications that drive completion reducing the time-intensive process of tracking down revisions and approvals.
• Ensure Accurate, Up-To-Date Documents
  Ensure the most recent, up-to-date, controlled and approved versions of documents are being used across your organization.
• Exceed Compliance Requirements
  Avoid fines and other penalties by exceeding document control requirements for ISO 9001, ISO 14001, ISO 15489 and OHSAS 18001.

All Intelex software applications run on the Intelex Platform which provides a complete set of tools and functionalities designed to help you effectively manage your data and drive continual improvement. These tools and functionalities include:

• Dashboards and Scorecards
  • Use preformatted and custom charts, graphs and scorecards on personalized dashboards for at-a-glance insights on all aspects of business performance.
  • Set up dashboards for individual users, groups, and roles to ensure individual users see the KPIs most relevant to their job function.
  • Include navigation to important reports, forms, and tasks directly from each dashboard.
• Task Management and Notifications
  • View activities sorted by target date, person responsible, department or location.
  • Automate the process of alerting employees of overdue tasks with notifications that ascend the chain of command if requirements are not fulfilled.
  • Use preformatted or custom templates (plain text or HTML) to notify users across multiple delivery channels (e.g. email, SMS text, social media, etc.)
  • Notifications can be scheduled in advance or triggered by overdue activities.
• Configurable Forms and Workflow
  • Use configurable web forms, workflows, email notifications and reporting capabilities to capture critical data and replace paper-based or spreadsheet-based processes.
  • Continuously modify created applications according to evolving business needs by allowing users to configure and improve forms and workflow.
• Ad-Hoc Reporting
  • Gain insights into any aspect of corporate performance by generating instant, boardroom-quality reports with the click of a button.
  • Use an array of preformatted reports or generate unlimited configurable reports to address company-specific needs.
  • Generate reports demonstrating regulatory compliance as well as conformance to standards related to environment, safety, quality, corporate social responsibility and more.
• Multi-Site, Location and Group Management
  • Filter data according to locations and regions, or across the entire organization.
  • Restrict user access to data by location or region, or companywide, based on their role within the corporate hierarchy.
  • Roll up data to different management locations.
• Security
  • User Security: Specify access level by individual users and working groups. Control access to files, documents, records and more.
  • Network Security: Intelex offers a fully secure solution hosted through Rackspace Managed Hosting, an industry leader in security and reliability. Rackspace regularly completes audits to comply with SAS 70 Type II/SSAE 16 certification.
• Mobility
  • Securely access our entire web-based system from anywhere in the world across Internet-compatible mobile devices (e.g. iPad, iPhone, Android, etc.), and with any widely used browser (e.g. Chrome, Firefox, Internet Explorer, etc.) on Windows, Mac OS X and other operating systems.
• Cultures
  • Access system content in any language, with associated regional formatting conventions (e.g. date, time, currency, units of measure etc.) automatically. Multiple users can access the same data in different languages at different locations simultaneously.
• Custom Toolbars & Home Pages
  • Create toolbars unique to each user and workgroup for smooth navigation between system components. Quickly navigate to relevant applications through user-specific, configurable homepages.
• Calculations
  • Boost the power of your system with a calculations engine that uses common formula-building conventions to enhance and create applications tailored to your unique needs.
• Custom Datasets
  • Generate unique collections of data according to your needs for roll-up into charts, graphs, scorecards and reports.
• Message Center/Record Collaboration
  • Allow users to collaborate on projects and documents and engage in discussions remotely.
• System Integration
  • Seamlessly import all legacy system data and use our open API to easily integrate Intelex with existing ERP and other management systems (e.g. SAP, PeopleSoft).
• Intelex-Exchange
  • Our online community portal connects clients and provides real-time tech support and a vast library of documentation, support materials and learning tools.