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DOCUMENT CONTROL
Why to Introduce a Document Management System
Five reasons why organizations introduce document control systems:
- To increase efficiency; controlling document versions and
workflow can give an organization a competitive edge
- Convert to a paperless office; adopting environmentally friendlier
business practices
- Work toward ISO certification; document management is a key
piece to ISO certification
- Control internal & external document standards; ensures
employees organization-wide are using the most recent versions of documents
- Audit preparedness; the Intelex Document Management System
automatically archives old file versions for year-round audit preparedness
Intelex Document Management System
The Intelex Document Management System functions as a central, web-based portal
for an organization to store all of their business documents and records. The system
is designed to manage an unlimited number of documents and because it operates on
a web-based platform, the documents are accessible organization-wide. Unique security
settings can be assigned to user logins to ensure that access to confidential documentation
is restricted.
Within the Intelex Document Management System, users can register documents, assign
review dates, and send documents for review and/or approval. The system will automatically
capture and archive the reviewer/approval histories associated with each document.
And as a new document version is created, the previous version is automatically
archived for auditing purposes.
Intelex's document control software allows users to easily access, review, revise
and approve key documents securely from their web browser. The system ensures employees
are always using the most recent document versions. Obsolete or outdated revisions
of current documents are automatically removed from all points of issue and use.
Similarly, all outdated documents retained for legal or knowledge preservation purposes
can be suitably identified.
Benefits of the Intelex Document Management System
- Improved Efficiency
Decrease duplication of employee efforts by utilizing a central portal to host
all of your business documents.
- Consistent Corporate-wide Workflow
Effectively implement consistent, corporate-wide document workflow processes.
- Ability to Track Document Revisions
Ensure employees across your entire organization are using the same versions of
the most recent documents.
- Automated File Archiving
Automatically archive old versions of documents and the reviewer/approval histories
associated with those documents.
- Email Notifications
Send automated, escalating email notifications to individual employees, departments,
locations, etc. when an action needs to be taken in relation to a document.
- Exceed Compliance Requirements
Exceed document control requirements for ISO 15489, ISO 9001:2000, ISO 14001,
and OHSAS 18001.
- Security Controls
Establish security controls to ensure the right groups, departments and locations
have access to proprietary documents.
Document Control Workflow
What Makes Intelex’s Document Management System Better Then Our Competitors?
- Dual-signature functionality for organizations required to meet 21 CFR Part
11
- Unlimited system scalability through the user interface
- Completely configurable interface including graphical dashboards, homepages,
navigation bars, and security settings
- Real-time, ad-hoc reporting capability
- Configurable workflow
- Escalating email notifications
- Real-time record collaboration through discussion forums and 'email this page'
functionality
- Ease of use. If a user can navigate the web and check their email, they will
be able to effectively use the Intelex system.
Learn more about the Intelex Platform.
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