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Implementation Specialist

October 13, 2013

Position Overview

As part of the Global Services & Support Division, the Implementation Specialist is responsible for leading small to mid-size clients through their entire Intelex software implementation. Implementation Specialists may also work as part of a project team for larger client implementations. Due to our broad client base, travel of approx. 30-40% will be required to our clients’ sites. The Implementation Specialist will report directly to the department manager.

Company Overview

For 20 years, Intelex Technologies has been a global leader in Environmental, Health, Safety, Quality and Business Performance Management software. We enable organizations to ensure the highest standard of health, safety and environmental conditions as well as superior product and service quality by streamlining and integrating business data for our more than 700 clients and 600,000 system users around the world. Intelex continues to earn an array of accolades, having been listed in the Deloitte Technology Fast 500 North America for three consecutive years and included on two exclusive lists of GTA's Best Employers in 2012, the results of which were published in The Globe and Mail and The Toronto Star. Intelex was also named one of Canada's 50 Best Small and Medium Employers in 2012 by AON Hewitt and Queen's School of Business, and ranked 5th in the Great Place to Work Institute’s list of 100 of the best places to work in Canada.


Project Management / Accounting

  • Leads multiple, small to mid-size client’s implementation projects.
  • Provide direction and support to clients throughout the implementation process.
  • Prepare Statement of Work for each project and associated project plans.
  • Identify resources needed and assign responsibilities in accordance with project schedule.
  • Coordinate all tasks / activities as required for client implementations including the management of configuration and customization projects.
  • Timely submission of time and expense reports, ensuring project team does the same.

Training Delivery

  • Determine and deliver customized training during the project implementation.
  • Assists in the development of customer specific training and implementation material.

Analysis and Solution Definition

  • Facilitate requirements gathering sessions with clients to identify business objectives.
  • Develops detailed requirements specifications and prototypes for client review and approval.
  • Conducts specifications and prototype review meetings to validate requirements.
  • Conducts design review meetings to ensure developed system meets all requirements.
  • Effectively applies our methodology and enforces project standards.

Technical Recommendation and Testing

  • Serve as subject matter expert with respect to best practice implementation strategies.
  • Ensure optimal system functionality through design of reports, dashboards and homepages.
  • Assist in Integration and Acceptance Testing.
  • Understands Intelex' product release and patch process, planning potential client impact accordingly.
  • Works with ASD to facilitate the resolution of client technical problems.

Project Execution

  • Consistently delivers high-quality services to our clients.
  • Advise customers on project approach and impact to project timelines and resources.
  • Manage client expectations and project scope to original requirements.
  • Enforce project deadlines and schedules.
  • Provides support during implementation phase.
  • Conducts post implementation review for IP capture of best practices.
  • Identifies success story candidates for announcement to client community.



  • Possess strong client communication skills and enjoys working with customers.
  • Assists in the facilitation of team and client meetings.
  • Delivers informative, well-organized presentations.
  • Resolves and/or escalates issues in a timely fashion.
  • Understands how to communicate difficult/sensitive information tactfully.
  • Effectively communicates relevant project information to superiors.
  • Delivers regular status reports to clients and superiors on the implementation progress.

Technical Understanding

  • Possesses a thorough understanding of Intelex' product capabilities.
  • Able to configure Intelex's modules to match client’s processes and requirements.
  • Experienced in the areas of application programming, database and system design.
  • Understands Internet, Intranet, Extranet and client/server architectures.
  • Understands how legacy and web-based systems interface with each other.
  • Maintains awareness of new and emerging technologies and the potential application on client engagements.

Problem Solving

  • Identifies critical issues with ease.
  • Exhibits confidence and an extensive knowledge of emerging industry practices when solving business problems.
  • Pushes creative thinking beyond the boundaries of existing industry practices and client mindsets.

Business Development

  • Identifies business development and "add-on" sales opportunities as they relate to a specific project.
  • Assists PM in proposal efforts to complete project scoping.



  • Generates enthusiasm among team members.
  • Inspires coworkers to attain goals and pursue excellence.
  • Assists in the development of the team by ensuring, when possible, that project tasks are in line with each team member's career interests.
  • Challenges others to develop as leaders while serving as a role model and mentor.
  • Identifies opportunities for improvement and makes constructive suggestions for change.
  • Supports the process of innovative change.
  • Remains on the forefront of emerging industry practices.

Team Member Development

  • Mentors those with less experience through informal channels.
  • Helps team execute career development plans.
  • Seeks and participates in development opportunities above and beyond required training.
  • Trains other team members and clients through both formal and informal training programs.
  • Challenges fellow team members to progress toward their professional development goals.
  • Encourages junior team members to take responsibility for their development within the company.

Internal Operations

  • Suggests areas for improvement in internal processes along with possible solutions.
  • Leads internal teams/task forces contributing to internal operations improvements.
  • Reviews the status reports of team members and addresses issues as appropriate.
  • Complies with and helps to enforce standard policies and procedures


  • Degree in Computer Engineering, Computer Science, Information Technology, Environmental Sciences or a related discipline.
  • [3-5] years Consulting experience.
  • Experience implementing enterprise-wide, multi-site software solutions.
  • Familiar with software development methodologies including waterfall and agile.
  • Strong technical skills specifically related to cloud computing and database methodology and reporting tools, such as SQL-Server and business objects.
  • Knowledge of Environmental, Health & Safety and/or Quality Management Systems.

Please submit a resume to jobs@intelex.com. It is recommended that you visit the www.intelex.com website prior to submission and have an understanding of our business and business needs prior to interview.

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