OVERVIEW
Organizations top management must define an environmental policy that is appropriate to the nature, scale, and environmental impacts of the activities, products, or services of the organization. This policy must be documented, implemented, maintained and communicated to employees.

INTELEX SOLUTION
Environmental Policy Management Application
This application is specifically designed to streamline the control, tracking, and communication of an enterprise’s environmental policies. Completely web-based, it tracks all activities supporting an organization’s environmental policy as well as provides a central location where all employees can access it. Automatic email notifications sent to required reviewers of the policy ensure conformance is maintained.

OVERVIEW
Organizations are required to have a systematic process in place for identifying environmental aspects and impacts with responsibility, authority and accountability clearly assigned. Environmental aspects are features of a company’s operations, processes, activities, products, or services that can interact with the environment. Environmental impacts are changes in the environment caused by an environmental aspect.

INTELEX SOLUTION
Environmental Aspects & Impacts Management Application
This application enables organizations to identify, asses, rank, and track significant environmental aspects and impacts while providing a quantifiable significance scoring to be calculated for each aspect/impact combination. The application systematically walks users through the identification of environmental aspects and enables user to easily manage their listings of significant environmental aspects and impacts.

Significant aspects are easily identified by score and are viewable online and through Intelex reporting tools. Navigating through inventories of aspects and impacts is easy and can be done by searching by keyword as well as sorting by any data field. .

OVERVIEW
Organizations must establish and maintain a procedure to identify, access and maintain up-to-date legal and other requirements relevant to the environmental aspects of its activities, products, or services. An employee should be assigned responsibility for maintaining the procedure and communicating information to those who need it..

INTELEX SOLUTION
Legal and Other Requirements Management Application
This application enables organizations to track critical dates and activities to ensure compliance with permitting requirements and regulatory commitments. It manages the review, update, and implementation of legislative requirements from Federal, State, Local, and other regulatory agencies; tracks the effective date, renewal date, and expiration date of all permits along with related measurement; and other tasks. It also manages the review, update, and implementation of non-regulatory requirements such as corporate mandates or stakeholder interests.

OVERVIEW
Organizations must establish and maintain documented environmental objectives and targets at each relevant function and level within the organization consistent with their environmental policy. These objectives and targets must be measurable and be in the essence of continual improvement.

INTELEX SOLUTION
Objectives and Targets Management Application
This application enables organizations, in conjunction with the Environmental Aspects & Impacts Management Application, to identify and set objectives and targets, while tracking the success of their results. It easily identifies and manages progress towards environmental objectives and targets that have been put in place to reduce or control significant environmental aspects.

CAPABILITIES

• Capture environmental objectives and targets data in a centralized system
• Track Environmental Management Program activity descriptions, costs, person responsible, and targeted completion date
• Establish a consistent approach for managing workflow processes
• Ensure nothing falls through the cracks with web-based data collection screens and automatic email notifications
• Generate "Boardroom-Quality" reports summarizing objectives and targets history and status

* Intelex's Environmental Sustainability Metrics application also addresses many of the components required for conformance with this section.

OVERVIEW
Organizations must define, document, and communicate the roles, responsibilities, and authorities within their Environmental Management System. Positions must be defined with their responsibilities to plan, implement and maintain the EMS described and documented. Roles, responsibilities and authorities must be made known and understood by everyone in the organization.

INTELEX SOLUTION
Intelex Platform
The Intelex Platform enables organizations to clearly define the roles and responsibilities of each of their employees within their Environmental Management System. Coordinator roles can be assigned to employees responsible for managing and maintaining specific areas of the EMS. Once assigned a coordinator role, all information, metrics and communications from that area will be routed through that employee ensuring they always have the most up-to-date information. Coordinator roles can be assigned at one location or a location structure can be set up and roles can be assigned to those responsible for specific areas across multiple locations.

Coordinator Roles Include: EMS Coordinator, ISO Management Rep, Audit Coordinator, Communication Coordinator, Document Coordinator, Environmental Incident Coordinator, Non-Conformance Coordinator, and Training Coordinator

OVERVIEW
Organizations must conduct appropriate training to develop their employees' awareness and competence regarding their Environmental Management System, environmental performance and prevention of pollution. Accurate and up-to-date employee training records must be kept and training programs should be ongoing, facilitate continual improvement and be regularly evaluated for effectiveness.

INTELEX SOLUTION
Training Management Application
This application manages all aspects of employee training tracking, record keeping and reporting. Easily identify employee training requirements, track course due dates and maintain a history of course attendance for each employee while monitoring the progress of all completed and pending training in real time. At a glance, you can track training, licensing, certifications and qualifications for individual employees, contractors and work groups. The Training Quiz Builder facilitates the creation of custom training quizzes for employee competency testing and the Competency Tracking feature manages the established competency requirements set for employees.

OVERVIEW
Organizations must establish and maintain procedures for internal communication between the various levels and functions of the organization. There must be a continuous flow of communication regarding all aspects of the organization’s Environmental Management System between various levels of responsibility, and between the different departments in the organization.

INTELEX SOLUTION
Intelex Platform
Intelex’s web-based platform supports and facilitates a high-level of communication and information exchange that addresses all aspects of ISO 14001 communication requirements. Being a web-based platform, all components of the EMS are available to users 24-7 and can be easily accessed from any computer with an internet connection. A built in messaging centre allows users to communicate back and forth effortlessly and provides the functionality to send automated, escalating email notifications to individual users, departments or work groups regarding upcoming or overdue tasks ensuring important information is communicated and documented instantly, and nothing falls through the cracks. Compatibility with any email system ensures a smooth integration with any organization’s processes.

OVERVIEW
Organizations must establish all documentation that is required to describe the core elements of the EMS and provide direction related to documentation. Organizations shall also establish and maintain procedures for controlling all documents that are identified as part of their EMS ensuring that they can be located and are periodically reviewed, revised as necessary, and approved for adequacy by authorized personnel.

INTELEX SOLUTION
Document Control Application
Intelex’s Document Control application meets and exceeds ISO document and data control requirements streamlining the control, routing, and revision processes for all document and record types and formats. Users can easily create, number, approve, store, and update documents, records, lists and inventories. Complete revision control allows approved users to access, review, revise and approve documents ensuring all employees and stakeholders are working from the most up-to-date revised document versions. Seamlessly integrating with all Intelex applications, the Document Control application is a critical element of any ISO-compliant EMS.

OVERVIEW
Organizations must identify those operations and activities that are associated with identified environmental aspects in line with their policy, objectives and targets. They must establish and maintain procedures related to the identifiable environmental aspects of goods and services used by the organization. Operational controls include pollution control equipment, alarms, preventative maintenance, and operating procedures.

INTELEX SOLUTION
Operational Control Application
This application ensures appropriate plans and controls are established to maintain an organization's Environmental Management System. Once a person responsible is identified, the application tracks their required procedures, frequencies and next dates. The application also tracks and reports operational equipment maintenance activities, sends automatic email notifications for upcoming tasks and schedules and assigns follow up actions.

OVERVIEW
Organizations must establish and maintain procedures to identify potential for and respond to accidents and emergency situations, and for preventing and mitigating the environmental impacts that may be associated with them.

INTELEX SOLUTION
Emergency Preparedness & Response Application
This application enables the scheduling, notification and archiving of emergency response tests and situations. It tracks emergency response tests on a frequency or next-date basis with automatic email notifications for upcoming tests and integrates seamlessly with Intelex’s Accident/Incident Reporting application and Non-Conformances & Corrective/Preventive Actions application.

OVERVIEW
Organizations must establish and maintain documented procedures to monitor and measure, on a regular basis, the key characteristics of its operations and activities that can have an impact on the environment. This should include the recording of information to track performance, relevant operational controls, and conformance with the organization’s environmental objectives and targets.

INTELEX SOLUTION
Monitoring & Measurement Application
Emergency This application enables the recording, tracking and reporting of all monitoring and measurement activities within an organization’s EMS. In one centralized location, you can track instrument calibrations, equipment maintenance data and requirements, equipment inspection data, and person responsible with required procedures, frequencies and due dates. Easily create and manage inventories of maintenance, measurement and monitoring data by workgroup, division, department or organization-wide.

OVERVIEW
Organizations must establish and maintain procedures for defining responsibility and authority for handling and investigating non-conformances, taking action to mitigate any impacts caused, and for initiating and completing corrective and preventive action.

INTELEX SOLUTION
Non-Conformances, Corrective and Preventative Actions Application
This application effectively manages all discovered non-conformances and supports and facilitates preventive planning. It maintains accurate non-conformance records by reporting identified issues and tracking the review, monitoring, reporting and follow-up of non-conformances. Built-in links to other applications such as Audits Management and Document Control allow for a system-wide non-conformance process. Users can easily create reports on the fly, filter data based on numerous variables, and utilize the customizable dashboard functionality to display and monitor critical information in real-time.

OVERVIEW
Organizations shall establish and maintain procedures for the identification, maintenance, and disposition of environmental records. Records shall be legible, identifiable, and traceable to the activity, product or service involved. Records shall be stored and maintained in such a way that are readily retrievable, and protect against damage, deterioration, or loss.

INTELEX SOLUTION
Records Management Application
This application was specifically designed to streamline the tracking, archiving and referencing of environmental records. It tracks the location, person responsible, and review cycle for critical records. The web-based platform and security control functionality facilitates controlled access by approved users 24-7 from any computer with an internet connection. Users can access records in seconds using an integrated full-text search. This application allows organizations to implement a consistent, corporate-wide records management workflow process that meets and exceeds ISO requirements.

OVERVIEW
Organizations shall establish and maintain programs and procedures for periodic environmental management system audits to be carried out in order to: (a) determine whether or not the EMS conforms to planned arrangements for environmental management including the requirements of ISO 14001 and, whether or not it has been properly implemented and maintained; and (b) provide information on the results of audits to management.

INTELEX SOLUTION
Audits Management Application
This application handles all aspects of internal and external audit programs, from planning audits, to the follow-up of corrective actions against deficiencies found. The application enables the tracking of scheduled or random audits and inspections for a single location or up to the regional or corporate level utilizing activity-based tracking and performance summaries to ensure your organization’s compliance procedures are always in conformance.

• Maintain daily operational data in a centralized system and be prepared for audits all year round
• Establish a consistent corporate-wide audit workflow process
• Roll-up audit-related data in real-time to multiple management levels
• Examine historical data and use trending and analysis tools to predict and improve future organizational performance
• Utilize automated data-entry screens to ensure nothing falls through the cracks