DOCUMENT CONTROL

Organizations introduce document control systems to:

• Increase efficiency - controlling document versions and workflow can give an organization a competitive edge;
• Convert to a paperless office - environmentally friendlier business practices can also mean cost savings;
• Work toward ISO certification - document management is a key piece to ISO certification;
• Control internal & external document standards - ensure employees across your organization are using the most recent versions of documents; and to
• Be prepared for audits - the Intelex Document Management System automatically archives old file versions for year-round audit preparedness.

The Intelex Document Management System functions as a central, web-based portal for an organization to store all of their business documents and records. The system is designed to manage an unlimited number of documents and because it operates on a web-based platform, the documents are accessible organization-wide. Unique security settings can be assigned to user logins to ensure that access to confidential documentation is restricted.

Within the Intelex Document Management System, users can register documents, assign review dates, and send documents for review and/or approval. The system will automatically capture and archive the reviewer/approval histories associated with each document. And as a new document version is created, the previous version is automatically archived for auditing purposes.

Intelex's document control software allows users to easily access, review, revise and approve key documents securely from their web browser. The system ensures employees are always using the most recent document versions. Obsolete or outdated revisions of current documents are automatically removed from all points of issue and use. Similarly, all outdated documents retained for legal or knowledge preservation purposes can be suitably identified.

OVERVIEW

• Improve Efficiency
  Decrease duplication of employee efforts by utilizing a central portal to host all of your business documents.
• Implement Workflow
  Effectively implement consistent, corporate-wide document workflow processes.
• Track Document Revisions
  Ensure employees across your entire organization are using the same versions of the most recent documents.
• Automate File Archiving
  Automatically archive old versions of documents and the reviewer/approval histories associated with those documents.
• Send Email Notifications
  Send automated, escalating email notifications to individual employees, departments, locations, etc. when an action needs to be taken in relation to a document.
• Exceed Compliance Requirements
  Exceed document control requirements for ISO 15489, ISO 9001:2000, ISO 14001, and OHSAS 18001.
• Set Security Controls
  Establish security controls to ensure the right groups, departments and locations have access to proprietary documents.

What makes Intelex’s Document Management System different than our competitors' software?

• Dual-signature functionality for organizations required to meet 21 CFR Part 11
• Unlimited system scalability through the user interface
• Completely configurable interface including graphical dashboards, homepages, navigation bars, and security settings
• Real-time, ad-hoc reporting capability
• Configurable workflow
• Escalating email notifications
• Real-time record collaboration through discussion forums and 'email this page' functionality
• Ease of use. If a user can navigate the web and check their email, they will be able to effectively use the Intelex system.

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