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Accounts Receivable Administrator

May 10, 2013

Intelex Finance Department is seeking an Accounts Receivable Administrator; the selected candidate will be responsible for handling the daily collection activities, preparing invoices and deposits and applying cash receipts.

Responsibilities and Deliverables

  • Answer credit inquiries about existing clients.
  • Make collection calls on outstanding invoices and provide summary to CFO.
  • Receive research and resolve a variety of internal inquiries concerning accounts status. Initiate communications to internal personnel to resolve client account discrepancies.
  • Communicate and coordinate with Sales and Global Services and Support Departments the details of invoices.
  • Process remittance information from cheques, drafts, and wire transfers presented to the Company for payment by clients.
  • Prepare and send daily bank deposits for funds received from clients.
  • Interact with other internal departments to facilitate reconciliation of client accounts as necessary.
  • Provide clients upon their request, copies of source documentation (invoices, detail report of support and maintenance fee, travel expense receipts, etc.) which will assist in expediting payment from the client.
  • Perform daily administrative duties including preparing and mailing letters and correspondence to clients.
  • Allowance for Doubtful Accounts calculation.
  • Running various month end reports.
  • Invoicing clients in a timely fashion

Education and Training

  • Must have Accounting Diploma
  • Pursuing CMA/CGA/CA designation
  • Proficient in Microsoft Office (Word, Excel and Outlook) and Adobe
  • Prior experience with Accpac and Salesforce preferred, but not required
  • Proficient in data entry

Skills and Experience Required

  • Minimum of 2-3 years progressive accounting experience
  • Must have excellent written, verbal and listening communications skills within the company as well as with clients as this is highly interactive role involving constant communication with clients.
  • Attention to detail and high level of accuracy
  • Good organizational skills
  • Must be able to work with minimum supervision.
  • Must be able to work well in a team environment.
  • Be honest, trustworthy and maintain strict confidentiality in performing the duties of Accounts Receivable Staff.

Please submit a resume to jobs@intelex.com. It is recommended that you visit the www.intelex.com website prior to submission and have an understanding of our business and business needs prior to interview.

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